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Prevent Loss and Duplication of Files |
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Solve your file organisation problems with ActiveFiler, the automatic filing solution.
 Left: an example of an error that can lead to many problems. Right:a well organised filing system.
The Problem
- Your company organises files in a complex way.
E.g. G:\documents\2008\Dougall & Co\Basingstoke Project\20090201 - letter - meeting minutes.doc
- Upon saving, the file and folders must be named according to company-wide rules. Folders also need to be created (e.g. for a new customer).
- This is time consuming and error-prone, particularly so for new staff.
- Duplication and loss of files is likely due to errors which can affect customer service.
The Solution - ActiveFiler
- Automatic folder and file naming as well as folder creation, so human error is eliminated (it is also much faster).
- Rules for organising files can be defined (usually done by an administrator).
- Values for folder and file names can be taken from e.g. text files, database or by popping up a question box. Unique IDs and dates/times can also be generated and used.
- Errors are prevented and time is saved as the process of saving is automatic.
Why ActiveFiler?
- Doesn't cost an arm and a leg like a standard DMS (Document Management Solution)
- Quicker to set up, no data loading or database
- No training needed, user simply presses a button, no new screens to learn
- No-lock in - can be easily uninstalled any time
- Simpler and targeted towards SMEs
- Solves the basic problem of keeping your filing system organised preventing document loss and duplication
- Established and used daily by many companies
- Closer integration with Amicus Attorney than any other DMS
- Can be easily integrated with other systems such as Accounting, Case Management etc.
- Full support available - we can deal with the techie bits so you don't have to
"the system [ActiveFiler] is used reliably by 50 staff and has even proven resilient over terminal services. Both myself and the Senior Partner were very impressed."
Ian Hart, IT Manager, Holden & Co Solicitors.
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